COVID-19 Resources for Staff

Campus Reopening Information

Beginning Monday, August 3, 2020, WCTC will reopen for the fall semester. This reopening applies to students, staff and faculty at both the Pewaukee and Waukesha campuses. We have worked diligently to develop a plan that will provide for the health, safety and security of our campus community. View our full WCTC Readiness Plan, and continue to watch this webpage for the most current information.

We humbly ask for your patience as we work through the reopening of the College. Please understand that these guidelines, rules and processes may need to be modified as we start working on campus again.

Updated 7/27/2020 at 4:50 p.m.

Face Coverings

  • All faculty and staff are required to wear masks at all times when inside campus buildings.
    • You are welcome to bring your own mask, or you can use the cotton, pleated, washable masks provided. Each of these comes with ten filters.
    • If you are unable to wear a face mask, please contact Elle Bonds at lbonds@wctc.edu or 262.691.5570 to request an accommodation.
    • Requests for cotton, pleated masks can be made through Ryan Jones at rjones64@wctc.edu or 262.239.9136.
  • Faculty may wear a face shield during the lecture portion of a class, as long as proper social distance is maintained. Upon completion of the lecture, the instructor will switch to wearing a face mask.
  • All students and community members are required to wear a mask that covers the nose and mouth.
    • If a student is not wearing a mask, please politely ask them to place one on immediately.
    • If they refuse to wear a mask, contact Campus Security. Refusal to wear a mask will result in the person being asked to leave the building immediately. Return to WCTC is dependent upon the person complying with the mask policy.
  • Staff, faculty and students are encouraged to take breaks when wearing masks by stepping outside and maintaining at least six feet of social distance to get fresh air.

Other Precautions

  • Plexiglass protection is installed at all workstations where contact with students or the community occurs.
    • If you need a plexiglass barrier installed, please submit a ticket to Facilities using MyServiceSuite.
  • All areas have been allocated disinfecting supplies, which will be replenished by cleaning staff.
    • Please keep your area and any plexiglass barriers clean using the disinfectants supplied to your area.
    • If you run low on cleaning supplies, please submit a ticket to Facilities using MyServiceSuite.
    • Please do not take any disinfectant for your own personal use. Share within the designated area.
  • Maintain at least six feet of distance from others at all times, especially in communal areas such as break rooms, dining areas, hallways, outside or in any group setting.
    • Classrooms, labs, computer labs and common areas have had furniture removed or signs designating no use to maintain proper social distancing.
  • Signs have been posted throughout campus noting restrictions and precautions. If you require signage for your area, please contact Ryan Jones at rjones64@wctc.edu or 262.239.9136.
  • If a student or community member displays signs of illness, please contact Bruce Neumann at bneumann6@wctc.edu or 262.364.8793.

Cleaning on Campus

  • Our contactor has hired additional cleaning staff to accomplish the following:
    • Restrooms will continue to receive extra cleaning.
    • Classrooms will be cleaned between classes and labs, whenever possible.
    • Railings, elevators and other high-touch services will be cleaned as much as possible.
  • Staff and faculty working on campus may need to assist with some cleaning in classrooms, labs, independent workspaces and nearby conference rooms.
  • Ultraviolet (UV) filters have been added to HVACR systems.
  • Fogging of areas will be completed when staff and students are not present as an added cleaning effort.

Prevention

To promote campus health, please consider the following:

  • Wash your hands often, using soap and water for at least 20 seconds.
  • Cover your cough or sneeze using a tissue or the crook of your arm.
  • Avoid touching your nose, eyes or mouth.

Notices will be posted in restrooms across the Pewaukee and Waukesha campuses regarding personal care and hygiene. Please read signage and follow recommendations to keep yourself and others healthy.

Updated 7/27/2020 at 4:50 p.m.

  • Buildings will be open and accessible by using your WCTC ID card. View a map of exterior door access points.
    • Staff and faculty will have access to buildings via their staff ID card from 6 a.m.-10 p.m. Monday through Friday.
    • Weekend building access will be based on class schedules and business needs.
  • The Welcome Center (College Center Atrium) will be staffed 7:30 a.m.-6:30 p.m. Monday through Thursday and 7:30 a.m.-4:30 p.m. Friday.
  • Public access will be limited to the Enrollment Center and Testing Center and routed through the Welcome Center entrance.
  • The Service Desk and Bookstore will be open to students, staff and faculty during the following hours:
    • Service Desk:
      • Monday-Thursday: 7:30 a.m.-6:30 p.m.
      • Friday: 7:30 a.m.-4:30 p.m.
    • Bookstore:
      • Monday-Thursday: 7:30 a.m.-6:30 p.m.
      • Friday: 7:30 a.m.-4:30 p.m.
    • Student Enrichment Center:
      • Monday, Thursday: 8:30 a.m.-7:30 p.m.
      • Tuesday: 9 a.m.-6:30 p.m.
      • Wednesday: 9 a.m.-6 p.m.
      • Saturday: 9 a.m.-1 p.m.
    • The public will not have access to the Student Enrichment Center, Service Desk or Bookstore.
  • All elevators on campus are restricted to one occupant at a time.
  • Regular mailroom services will resume the week of August 3.
  • Food service in the Hub will reopen the week of August 3 with summer hours. The cafes will reopen the week of August 17.
    • All food will be prepackaged, with the exception of items from the grill. No self-service items will be available.
    • Vending machines have been restocked and will be maintained.
  • The Fitness Center will remain closed for the fall semester.
  • At least one water bottle filling station will be available in each building.

Updated 7/27/2020 at 4:50 p.m.

Staffing on Campus

  • All office and support areas may be staffed up to 50 percent during business hours.
  • The College will allow eligible employees, who are able to be productive, to work remotely during the fall semester when not scheduled to work on campus.
  • We ask all employees to remain flexible, as there may be occasions when they will be required to report to campus based on need.

Forms

  • All staff working from home will be required to fill out the telecommunications policy form, located on the myWCTC portal. Find it under Resources > Forms > Telecommuting Agreement.
  • All students and employees must complete a COVID-19 Self Acknowledgment Form prior to coming on campus for the fall semester. If you have not yet signed the form, find it on the myWCTC portal under Resources > Forms > COVID-19 Self Acknowledgment Form.

Timekeeping

All employees should continue to follow existing practices related to time entry, timesheet submission and timesheet approvals. Timesheets must be submitted and approved by no later than noon on the third business day after the end of the pay period. Any timesheets that are submitted and approved after the deadline will not be paid until the next pay cycle.

Paid Time Off

Employees may continue to use paid time off for upcoming vacation, in the event of illness or for personal emergencies. Paid time off requests would follow existing policies and practices.

College Equipment

Any employee working from home using College equipment must submit a MyServiceSuite ticket that indicates the following for each piece of equipment (excluding previously issued College laptops):

  • Employee name
  • Employee ID number
  • Equipment name
  • Equipment asset tag number

Employees may be held financially responsible for any College equipment not returned to campus.

FERPA/HIPAA/Confidentiality and Record Keeping

Employees should coordinate with their supervisors on what types of documents will be removed from campus to allow for work at home. Employees who take documents home are responsible for FERPA/HIPAA compliance, if applicable. Employees should make all efforts to avoid taking home documents with personal identifiable information. College records should be maintained and returned to campus upon the first day that the College reopens.

Expense Reimbursement

Every effort should be made to eliminate or minimize work expenses. In the event that this cannot be avoided, employees should follow the normal expense reimbursement process and obtain prior authorization from the supervisor.

Families First Coronavirus Response Act (FFCRA)

FFCRA requires WCTC to provide employees with paid sick leave and expanded family and medical leave (FMLA) for specified reasons related to COVID-19. The provisions outlined in the act will apply from April 1-December 31, 2020. Find more information on the myWCTC portal under Resources > Human Resources > Benefits > Notices.

Employees Not Eligible to Work from Home

The following employees are not eligible to work from home:

  • Student workers
  • Casual staff*
  • Temporary staff*
  • Adjunct faculty (who are not currently teaching)
  • Less than 12-month employees on a case-by-case basis**

* May be approved if staff is working on critical-need projects that have impact to College operations, with prior VP-HR approval.

** Less than 12-month employees may fulfill their employment obligation upon return through the proposed extension period.

Our current WCTC students may be experiencing unexpected financial hardships during the COVID-19 coronavirus pandemic. They may have sustained a job loss, which is affecting their ability to cover basic personal and school-related costs, they may have had a medical or health emergency, or they may have incurred additional expenses relating to at-home technology needs.

Please consider a donation to help WCTC students continue and complete their education.

Updated 7/27/2020 at 4:50 p.m.

  • All international travel is under a one-year moratorium.
  • Out-of-state travel is restricted for one year and requires approval from the President.
  • In state, travel is restricted and requires approval from a Vice President.
  • All state-called meetings should be attended virtually unless approved by your supervisor.
  • No external events will be held on either campus for the remainder of the calendar year, through December 31, 2020.
  • Any large internal face-to-face event, other than a scheduled class or lab, of ten or more people requires prior approval by the President’s Executive Cabinet.
  • Faculty or staff that travel for personal reasons at this point are not required to self-quarantine unless they are exhibiting symptoms, have been in close contact with someone who has symptoms or test positive for COVID-19.

LifeMatters, WCTC’s employee assistance program, offers emotional support and practical resources for managing worry and stress. For additional information on LifeMatters services, visit myWCTC > Resources > Employee Wellness.

Will all entrances/exits be open?

Buildings will be open and accessible by using your WCTC ID card. Public access to the Enrollment Center and Testing Center will be limited to the Welcome Center (College Center/Atrium) entrance.

Are people other than staff and students allowed into campus buildings?

Public access to campus will be limited to select services in Building C, such as the Enrollment Center and Testing Center. Public traffic will be routed through the Welcome Center (College Center/Atrium) entrance.

Will I need to scan my ID when I'm entering and leaving buildings?

Yes. Campus buildings will be accessible by scanning your WCTC ID card.

What are my options if I am uncomfortable being on campus?

It is normal to feel a bit anxious about returning to campus given the uncertainty of this global pandemic. The College has and will continue to take the necessary precautionary measures to ensure the safety of our campus community and to reduce the risk of exposure.  If there are additional precautionary measures for your areas that you’d like for us to explore, please speak to your supervisor directly.

Are masks required?

Yes. All students, faculty, staff and visitors are required to wear a mask, covering the mouth and nose, at all times when inside campus buildings or in any group setting.

Are there required temperature checks?

WCTC will not be conducting temperature checks, with the exception of Dental Hygiene and Dental Assisting program students and faculty.

What if I’m uncomfortable wearing a mask?

WCTC’s mask policy is critical to protecting the health and safety of our campus community. Staff, faculty and students are encouraged to take breaks when wearing masks by stepping outside and maintaining at least six feet of social distance to get fresh air. 

Staff and faculty, if you are physically unable to wear a mask, please contact Elle Bonds at lbonds@wctc.edu or 262.691.5570 to request an accommodation.

What if a student says they don’t want to wear a mask?

If a student is not wearing a mask, please politely ask them to place one on immediately. If they refuse to wear a mask, contact Campus Security. Refusal to wear a mask will result in the person being asked to leave the building immediately. Return to WCTC is dependent upon the person complying with the mask policy.

What do I do if a student reports symptoms?

If a student reports symptoms to you, please forward the student’s name and information to Bruce Neumann at 262.364.8793 or bneumann6@wctc.edu immediately.

What do I do if I notice symptoms with a student?

If you notice that one of your students is showing signs of illness, please contact Bruce Neumann at 262.364.8793 or bneumann6@wctc.edu immediately.

What happens if there is a positive case of COVID-19 in a class?

We follow the CDC and Waukesha County Health Department guidelines. Each case is assessed and dealt with depending on the specific circumstances.

Will the College release names or locations of positive COVID-19 cases?

The College will not release names or locations of positive COVID-19 cases. In the event of a positive case or exposure, WCTC officials will work with the Waukesha County Health Department on contact tracing. Release of any identifying information is prohibited under HIPAA.

If anyone is under quarantine for 14 days, when can they return to campus?

An individual previously under quarantine cannot return to campus until a release form or notice has been received from a medical professional. Staff are to provide this documentation to Elle Bonds and students are to provide this documentation to Bruce Neumann.

What if a member of my household is under quarantine, can I still come to campus?

No. If a member of your household is under quarantine, you cannot come to campus until you notify Human Resources of the proper release from a medical professional or health department.  

What is WCTC doing to clean and sanitize campus including classrooms, bathrooms and equipment?

  • Restrooms will continue to receive extra cleaning.
  • Classrooms will be cleaned between classes and labs, whenever possible.
  • Railings, elevators and other high-touch services will be cleaned as much as possible.
  • Staff and faculty working on campus may need to assist with some cleaning in classrooms, labs, independent workspaces and nearby conference rooms.
  • Ultraviolet (UV) filters have been added to HVACR systems.
  • Disinfectant spraying of areas will be completed when staff and students are not present as an added cleaning effort.
  • All areas have been allocated disinfecting supplies, which will be replenished by cleaning staff.
  • Please keep your area and any plexiglass barriers clean using the disinfectants supplied to your area.
  • If you run low on cleaning supplies, please submit a ticket to Facilities using MyServiceSuite.
  • Please do not take any disinfectant for your own personal use. Share within the designated area. 

How will classrooms be set up for social distancing?

Classrooms, labs, computer labs and common areas have had furniture removed or signs designating no use to maintain proper social distancing.

If I already completed a screening authorization form for summer, do I have to complete one for the fall?

Yes, symptoms and CDC guidelines have changed since the last form was sent out. Completing this form will bring us up to the current standards and expectations.

Resources

Questions? For HR-related questions, contact hrservices@wctc.edu. For payroll-related questions, contact wctcpayroll@wctc.edu. For other questions, contact covid19@wctc.edu.