COVID-19 Resources for Staff | Waukesha County Technical College

COVID-19 Resources for Staff

Last updated 5/15/2020 at 10 a.m.

Campus Closure

All Waukesha County Technical College (WCTC) campus facilities are currently closed. WCTC is planning to reopen with limited operations on June 1, 2020. This webpage will continue to be updated with the most current information.

Beginning June 1, 2020, WCTC will begin limited operations on both the Pewaukee and Waukesha campuses. These limited operations will be restricted primarily to lab components of classroom work to finish the spring 2020 semester, along with the start and completion of the summer 2020 term. There may be some face-to-face classes on campus as well, but these classes will be kept to a minimum. Examples of these programs include health, fire and EMS, law enforcement and truck driving classes.

  • WCTC facilities will be closed until June 1, 2020. Staff are not allowed in buildings during this time.
  • If you have a special circumstance that requires you to come into the building, please contact David Brown for arrangements.
  • Limited mail/package pick-up will be available in room C-057 (RTA) on Wednesdays from 9 a.m. to 1 p.m.
  • Facilities, Campus Security and contracted construction projects will continue to operate on campus.

Updated 5/15/2020 at 10 a.m.

Beginning June 1, 2020, WCTC will begin limited operations on both the Pewaukee and Waukesha campuses. These limited operations will be restricted primarily to lab components of classroom work to finish the spring 2020 semester, along with the start and completion of the summer 2020 term. There may be some face-to-face classes on campus as well, but these classes will be kept to a minimum. Examples of these programs include health, fire and EMS, law enforcement and truck driving classes.

View the latest COVID-19 Pandemic Reopening Protocols.

Building Openings

  • The College will open only the buildings necessary to accommodate lab courses and the other classes identified, with the exception of the College Center (Building C), which will be open in the Enrollment Center only, for public business.
  • Buildings will be open with limited access. One entrance will be open and will be controlled by Campus Security personnel during the periods when classes are held or business is being conducted.
  • Before entering any building, faculty, staff and students will be required to scan their WCTC ID card for tracking purposes.
  • View the building schedules.

Minimal Staffing

Other than the faculty necessary to teach the labs and classes occurring on campus, staffing will be kept to a minimum with only enough manpower to support those limited services, which include:

  • Bookstore - Two employees
  • Enrollment Center - Up to three Enrollment Center representatives
  • Facilities - Staffing is dependent on projects and required campus maintenance
  • Service Desk - One employee throughout the day while classes and labs are being held
  • Security (Pewaukee) - Up to six employees throughout the day to staff entrances while classes and labs are being held
  • Security (Waukesha) - One employee throughout the day while classes and labs are being held

Continued Remote Work for Staff

The College will continue to allow eligible employees to work remotely during the spring lab completion period and through the summer term. Employees will need to be flexible, as there may be occasions when they will be required to report to campus based on need.

Updated 5/15/2020 at 10 a.m.

Families First Coronavirus Response Act (FFCRA)

FFCRA requires WCTC to provide employees with paid sick leave and expanded family and medical leave (FMLA) for specified reasons related to COVID-19. The provisions outlined in the act will apply from April 1-December 31, 2020. Find more information on the myWCTC portal under Resources > Human Resources > Benefits > Notices.

Continued Remote Work for Staff

The College will continue to allow eligible employees to work remotely during the spring lab completion period and through the summer term. Employees will need to be flexible, as there may be occasions when they will be required to report to campus based on need.

Exempt Employees

Exempt (salaried) employees are authorized to work from home (WFH) during the spring lab completion period and through the summer term. Employees are not required to complete the normal WFH request form, but should continue to follow the guidelines outline in policy HUM 201-01 - Telecommuting.

Non-Exempt Employees

The College has offered a limited-time exception and approval for full- and part-time regular hourly employees to work from home during the spring lab completion period and through the summer term. Please refer to the six-step guide that was emailed to hourly employees who are working from home.

Projects and Assignments

Employees should coordinate with their supervisor to determine the work that will be performed during the closure period. Supervisors should ensure that there is assignment/project follow-up for both productivity and effectiveness.

Timekeeping

All employees should continue to follow existing practices related to time entry, timesheet submission and timesheet approvals. Timesheets must be submitted and approved by no later than noon on the third business day after the end of the pay period. Any timesheets that are submitted and approved after the deadline will not be paid until the next pay cycle. We are unable to process manual payroll checks during this closure period.

Paid Time Off

Employees may continue to use paid time off for upcoming vacation, in the event of illness or for personal emergencies. Paid time off requests would follow existing policies and practices.

College Equipment

Any employee working from home using College equipment must submit a MyServiceSuite ticket that indicates the following for each piece of equipment (excluding previously issued College laptops):

  • Employee name
  • Employee ID number
  • Equipment name
  • Equipment asset tag number

Any equipment removed from campus during this closure period must be returned upon the first day that the College reopens. Employees may be held financially responsible for any College equipment not returned.

FERPA/HIPAA/Confidentiality and Record Keeping

Employees should coordinate with their supervisors on what types of documents will be removed from campus to allow for work at home. Employees who take documents home are responsible for FERPA/HIPAA compliance, if applicable. Employees should make all efforts to avoid taking home documents with personal identifiable information. College records should be maintained and returned to campus upon the first day that the College reopens.

Password Guidance

You are advised to change your password while on campus to avoid any password lockout issues. Off-campus password changes may or may not work and may result in the employee having to return to campus to reset their password while on the College server.

Expense Reimbursement

Every effort should be made to eliminate or minimize work expenses during this closure period. In the event that this cannot be avoided, employees should follow the normal expense reimbursement process and obtain prior authorization from the supervisor.

Employees Not Eligible to Work from Home

Ineligible Employees

The following employees are not eligible to work from home:

  • Student workers
  • Casual staff*
  • Temporary staff*
  • Adjunct faculty (who are not currently teaching)
  • Less than 12-month employees on a case-by-case basis**

* May be approved if staff is working on critical-need projects that have impact to College operations, with prior VP-HR approval.

** Less than 12-month employees may fulfill their employment obligation upon return through the proposed extension period.

Employees with Campus-only Responsibilities

For College positions with primary responsibilities that are confined to on-campus transactions, working from home may be limited to project-based assignments and/or responding to email messages. Examples may include maintenance staff and/or reception-based staff.

These employees should work with their supervisors for potential work assignments where applicable. Employees will be compensated based on authorized scheduled hours (FTE) versus actual hours worked during this closure period.

Hiring Freeze

The College will be temporarily freezing all hires until we have a better understanding of the organizational needs. If there is a critical need hire, a request to fill must be sent in writing to hrservices@wctc.edu. Examples of a critical hire may include:

  • Teaching a course within the month or the following month
  • A backfill of an abrupt resignation
  • A backfill into a one-instructor program role

Other examples may fit the critical need hire criteria. If you are unsure, please submit a justification.

Our current WCTC students may be experiencing unexpected financial hardships during the COVID-19 coronavirus pandemic. They may have sustained a job loss, which is affecting their ability to cover basic personal and school-related costs, they may have had a medical or health emergency, or they may have incurred additional expenses relating to at-home technology needs.

Please consider a donation to help WCTC students continue and complete their education.

  • Fully online courses will continue to run as scheduled, beginning the week of March 23, 2020. These online courses will be completed by their originally scheduled end dates.
  • Courses that have any face-to-face time will resume in an online format beginning the week of April 6, 2020 and end by June 1, 2020. The end date for these courses may be extended to accommodate for this new timeframe.
  • Hands-on lab portions of courses will be delayed until the College campus reopens. We are exploring creative strategies to ensure students are able to complete labs as soon as possible.
  • Students participating in clinicals, practicums and internships should check with their worksite (or program faculty) to determine next steps.
  • Group Dynamics classes will be off until at least June 1, 2020.
  • Summer classes begin June 8, 2020.

Updated 5/15/2020 at 10 a.m.

  • All international travel is under a one-year moratorium.
  • Out-of-state travel is restricted for a one-year period of time and requires Presidential approval.
  • In state, travel is restricted and requires Vice President approval. All state-called meetings should be attended virtually unless approved by the supervisor.
  • No external events will be held on either campus for the rest of this calendar year, through December 31, 2020.

To promote campus health, please consider the following:

  • Wash your hands often, using soap and water for at least 20 seconds.
  • Cover your cough or sneeze using a tissue or the crook of your arm.
  • Avoid touching your nose, eyes or mouth.

Notices will be posted in restrooms across the Pewaukee and Waukesha campuses regarding personal care and hygiene. Please read signage and follow recommendations to keep yourself and others healthy.

Updated 5/15/2020 at 1:30 p.m.

  • Prior to June 1, a deep cleaning of necessary areas of both campuses will be completed.
  • During the spring lab completion period and summer term, cleaning staff will be continuously cleaning contact areas in the open areas of the campuses.
  • Restrooms will receive extra cleaning.
  • Classrooms will be cleaned between classes and labs whenever possible.

Campus Cleaning Standards Update

The District’s cleaning standards have changed due to COVID-19. The facilities and cleaning staffs will be working to this standard as they continuously clean areas to keep our campuses safe. If any staff or faculty member provides assistance in cleaning an area, such as a classroom, please use these standards as a guide. The standards are subject to change. Please review the guidelines listed below:

Hallways, Entranceways and Stairways

  • Clean with disinfectant spray and paper towel
  • Wipe down doorknobs or door grab bars
  • Clean the door interior windows
  • Wipe down the elevator buttons in/outside of the elevator
  • Wipe down hallway seating/tables
  • Wipe down hand railing
  • Wipe off the top of trash can lids
  • Wipe down interior glass windows

Classrooms

A bottle of disinfectant and paper towels will be available in each of the classrooms listed on the Room Utilization Report beginning Monday, May 18.

  • Clean with disinfectant spray and paper towel
  • Wipe down the doorknobs in/out
  • Wipe down the tables with disinfectant
  • Do quick wipe down of the chairs (where the hands touch)
  • Clean then wipe down the chalkboards/whiteboards
  • Wipe down the chalk/marker tray with disinfectant
  • Wipe down the windowsills at the door entrance
  • Wipe down the teacher station and chair
  • Open window blinds
  • Make sure furniture is spaced six feet apart

Restrooms

  • Clean with disinfectant spray and paper towel
  • Wipe down the doors, inside and outside
  • Wipe down ADA push buttons
  • Check and refill all dispensers if needed and wipe down – soap, toilet paper, paper towel
  • Wipe down the countertop and sinks
  • Wipe the partition stall doors and walls
  • Pour water down the floor drain and urinals daily
  • Disinfect the toilets and urinals
  • Remove the trash
  • Mop floor

Offices and Office Break Areas

  • Clean with disinfectant spray and paper towel
  • Remove trash and recycling containers
  • Wipe down office window sills and windows
  • Wipe down tables and chairs
  • Clean the sink area if it’s clear of dishes
  • Wipe down the countertop
  • Mop the floor

Cafeteria

  • Wipe down tables and chairs
  • Remove trash
  • Check hand sanitizers
  • Wipe down window and windowsills
  • Arrange tables and chairs six feet apart
  • Spot mop during the day and machine scrub at end of night

LifeMatters, WCTC’s employee assistance program, offers emotional support and practical resources for managing worry and stress. For additional information on LifeMatters services, visit myWCTC > Resources > Employee Wellness.

Resources

Questions? For HR-related questions, contact hrservices@wctc.edu. For payroll-related questions, contact wctcpayroll@wctc.edu. For other questions, contact covid19@wctc.edu.