COVID-19 Resources for Staff

Campus Access

  • Effective Monday, August 30, 2021, masks are required for all individuals in WCTC campus buildings.
  • The entrances to all College buildings on the Pewaukee and Waukesha campuses are open and accessible to the College community Monday-Friday from 7 a.m. - 7 p.m.

Self-Acknowledgment Form: All persons are required to complete a COVID-19 Self-Acknowledgment Form before entering either WCTC campus: Student Form | Visitor Form

Updated 8/30/21 at 12 a.m.

Face Coverings

Effective Monday, August 30, 2021, masks are required for all individuals in WCTC campus buildings.

Other Precautions

  • Classrooms, restrooms and high-touch areas will continue to receive extra cleaning.
  • Electrostatic sanitizing of areas will be completed when staff and students are not present.
  • Ultraviolet (UV) filters have been added to ventilation systems.
  • Plexiglass protection is installed at all workstations where contact with students or the community occurs.
    • If you need a plexiglass barrier installed, please submit a ticket to Facilities using MyServiceSuite. 
  • All areas have been allocated disinfecting supplies, which will be replenished by cleaning staff.
    • Please keep your area and any plexiglass barriers clean using the disinfectants supplied to your area.
    • If you run low on cleaning supplies, please submit a ticket to Facilities using MyServiceSuite. Please do not purchase disinfecting supplies through your departmental account or bring supplies from home.
    • Please do not take any disinfectant for your own personal use. Share within the designated area.
  • Signs have been posted throughout campus noting restrictions and precautions. If you require signage for your area, please contact Ryan Jones at rjones64@wctc.edu or 262.239.9136.

Prevention

  • Please read signage and follow recommendations to keep yourself and others healthy.
  • Wash your hands often, using soap and water for at least 20 seconds.
  • Cover your cough or sneeze using a tissue or the crook of your arm.
  • Avoid touching your nose, eyes or mouth.

COVID-19 Testing and Reporting

Updated 7/27/2020 at 4:50 p.m.

Staffing on Campus

  • All office and support areas may be staffed up to 50 percent during business hours.
  • The College will allow eligible employees, who are able to be productive, to work remotely during the fall semester when not scheduled to work on campus.
  • We ask all employees to remain flexible, as there may be occasions when they will be required to report to campus based on need.

Forms

  • All staff working from home will be required to fill out the telecommunications policy form, located on the myWCTC portal. Find it under Resources > Forms > Telecommuting Agreement.
  • All students and employees must complete a COVID-19 Self Acknowledgment Form prior to coming on campus for the fall semester. If you have not yet signed the form, find it on the myWCTC portal under Resources > Forms > COVID-19 Self Acknowledgment Form.

Timekeeping

All employees should continue to follow existing practices related to time entry, timesheet submission and timesheet approvals. Timesheets must be submitted and approved by no later than noon on the third business day after the end of the pay period. Any timesheets that are submitted and approved after the deadline will not be paid until the next pay cycle.

Paid Time Off

Employees may continue to use paid time off for upcoming vacation, in the event of illness or for personal emergencies. Paid time off requests would follow existing policies and practices.

College Equipment

Any employee working from home using College equipment must submit a MyServiceSuite ticket that indicates the following for each piece of equipment (excluding previously issued College laptops):

  • Employee name
  • Employee ID number
  • Equipment name
  • Equipment asset tag number

Employees may be held financially responsible for any College equipment not returned to campus.

FERPA/HIPAA/Confidentiality and Record Keeping

Employees should coordinate with their supervisors on what types of documents will be removed from campus to allow for work at home. Employees who take documents home are responsible for FERPA/HIPAA compliance, if applicable. Employees should make all efforts to avoid taking home documents with personal identifiable information. College records should be maintained and returned to campus upon the first day that the College reopens.

Expense Reimbursement

Every effort should be made to eliminate or minimize work expenses. In the event that this cannot be avoided, employees should follow the normal expense reimbursement process and obtain prior authorization from the supervisor.

Families First Coronavirus Response Act (FFCRA)

FFCRA requires WCTC to provide employees with paid sick leave and expanded family and medical leave (FMLA) for specified reasons related to COVID-19. The provisions outlined in the act will apply from April 1-December 31, 2020. Find more information on the myWCTC portal under Resources > Human Resources > Benefits > Notices.

Employees Not Eligible to Work from Home

The following employees are not eligible to work from home:

  • Student workers
  • Casual staff*
  • Temporary staff*
  • Adjunct faculty (who are not currently teaching)
  • Less than 12-month employees on a case-by-case basis**

* May be approved if staff is working on critical-need projects that have impact to College operations, with prior VP-HR approval.

** Less than 12-month employees may fulfill their employment obligation upon return through the proposed extension period.

Our current WCTC students may be experiencing unexpected financial hardships during the COVID-19 coronavirus pandemic. They may have sustained a job loss, which is affecting their ability to cover basic personal and school-related costs, they may have had a medical or health emergency, or they may have incurred additional expenses relating to at-home technology needs.

Please consider a donation to help WCTC students continue and complete their education.

LifeMatters, WCTC’s employee assistance program, offers support and resources on a wide variety of topics related to life, work, family and well-being. Juggling responsibilities in this constantly changing environment can be stressful and overwhelming.

Professional counselors are available 24/7/365 to provide support and services to help individuals navigate work and family life. This free and confidential resource is available for all employees and members of their household. For additional information on LifeMatters services, visit myWCTC > Resources > Employee Wellness

What are my options if I am uncomfortable being on campus?

It is normal to feel a bit anxious about returning to campus given the uncertainty of this global pandemic. The College has and will continue to take the necessary precautionary measures to ensure the safety of our campus community and to reduce the risk of exposure. If there are additional precautionary measures for your areas that you’d like for us to explore, please speak to your supervisor directly.

Are masks required?

Effective Monday, August 30, 2021, masks are required for all individuals in WCTC campus buildings.

Are there required temperature checks?

WCTC will not be conducting temperature checks, with the exception of Dental Hygiene and Dental Assisting program students and faculty.

What do I do if a student reports symptoms?

If a student reports symptoms to you, please forward the student’s name and information to Bruce Neumann at 262.364.8793 or bneumann6@wctc.edu immediately.

What do I do if I notice symptoms with a student?

If you notice that one of your students is showing signs of illness, please contact Bruce Neumann at 262.364.8793 or bneumann6@wctc.edu immediately.

What happens if there is a positive case of COVID-19 in a class?

We follow the CDC and Waukesha County Health Department guidelines. Each case is assessed and dealt with depending on the specific circumstances.

Will the College release names or locations of positive COVID-19 cases?

The College will not release names or locations of positive COVID-19 cases. In the event of a positive case or exposure, WCTC officials will work with the Waukesha County Health Department on contact tracing. Release of any identifying information is prohibited under HIPAA.

If anyone is under quarantine for 14 days, when can they return to campus?

An individual previously under quarantine cannot return to campus until a release form or notice has been received from a medical professional. Staff and students are to provide this documentation to Bruce Neumann.

What if a member of my household is under quarantine, can I still come to campus?

No. If a member of your household is under quarantine, you cannot come to campus until you notify Human Resources of the proper release from a medical professional or health department.  

What is WCTC doing to clean and sanitize campus including classrooms, bathrooms and equipment?

  • Restrooms will continue to receive extra cleaning.
  • Classrooms will be cleaned between classes and labs, whenever possible.
  • Railings, elevators and other high-touch services will be cleaned as much as possible.
  • Staff and faculty working on campus may need to assist with some cleaning in classrooms, labs, independent workspaces and nearby conference rooms.
  • Ultraviolet (UV) filters have been added to HVACR systems.
  • Disinfectant spraying of areas will be completed when staff and students are not present as an added cleaning effort.
  • All areas have been allocated disinfecting supplies, which will be replenished by cleaning staff.
  • Please keep your area and any plexiglass barriers clean using the disinfectants supplied to your area.
  • If you run low on cleaning supplies, please submit a ticket to Facilities using MyServiceSuite.
  • Please do not take any disinfectant for your own personal use. Share within the designated area.

Resources

Questions? For HR-related questions, contact hrservices@wctc.edu. For payroll-related questions, contact wctcpayroll@wctc.edu. For other questions, contact covid19@wctc.edu.