Add, Drop or Withdraw from Classes

At WCTC, it is the student's responsibility to drop or withdraw from a course for personal or academic reasons. A grade will be issued to students who fail to drop or withdraw from a class. Consult the timelines below, then use the drop/withdrawal form to drop or withdraw from a class, if applicable.

There are several types of drops and withdrawals:

  • Student Drop: A student may drop a course during the refund period. A drop does not appear on an academic transcript.
  • Instructor Drop: An instructor will drop a student for non-attendance during the first week of class. A drop does not appear on an academic transcript.
  • Student Withdrawal: After the refund period, a student may withdraw from a course up to 75 percent of the course duration. A withdrawal (W) will appear on the academic transcript. Instructors will not initiate a student withdrawal.
    • The "W" grade is not included in a GPA and is not counted in credits earned toward graduation.
    • Students who withdraw after the refund period are fully responsible for tuition and fees.
  • Instructor Withdrawal: An instructor may withdraw a student, up to 75 percent of course duration, for violation of course policy. An instructor will assign a "W" on the roster. After 75 percent of course duration, a letter grade other than "W" is assigned.
  • Administrative Withdrawal: WCTC reserves the right to withdraw a student from a course for policy violations or extenuating circumstances.

Withdrawal Appeal

If an extenuating circumstance occurs after the 75% mark of the course that prevents you from successfully meeting your course requirements, you are able to request a Withdrawal Appeal. To appeal, fill out the Appeal for Tuition and/or Course Withdraw form. Conditions of the extenuating circumstance must be presented for the request to be considered. All appeals must be received no later than two weeks after the term end date to which the request applies.

Timelines to Add, Drop or Withdraw from a Class

The 75 percent of course duration timeline is outlined below, based on the length of the class:

  • 16-week class: four weeks before the last class
  • 8-week class: two weeks before the last Friday of the term
  • 6-week class: one week before the last class
  • 4-week class: five days before the last class

To add a class:

Class Start Mode of Registration Approval Required

One day prior to class start date

Web, in-person or over the phone

None

Up to start time of class

In person or over the phone

None

After start time of class

In person

Associate Dean

To drop a class:

Class Start Mode of Dropping

Prior to start of the term

Web, in person or over the phone

After the term begins, but prior to start date of class

In person or over the phone

Start date of class

In person, over the phone or online drop form

Prior to 75 percent completion of the course

In person, over the phone or online drop form

After 75 percent completion of the course

Student will receive a letter grade

WCTC reserves the right to deny access to specific classes including Basic Skills courses.