Academic Standing Policy | Waukesha County Technical College

Academic Standing Policy

The WCTC Standards for Academic Success define the requirements you must meet to maintain satisfactory academic progress if you have enrolled in an associate degree and/or technical degree program AND have enrolled in six credits or more during the term. These standards also establish a formal process to identify, notify and provide assistance if you fall below satisfactory academic standards.

WCTC calculates your academic standing twice a year: after the end of the fall and spring semesters. This calculation includes your semester grade point average (GPA).

Good Academic Standing

To remain in good academic standing, you must maintain a minimum semester GPA of 2.0. Students who fail to meet this requirement will be subject to the following:

Academic Warning

If you begin the semester in good academic standing, complete six or more credits and fail to meet a semester GPA of at least 2.0, you are placed on academic warning. You will receive an email notification from the registrar, and we will place a registration hold on your account, which prevents you from registering for classes.

If you are enrolled in six or more credits, you must achieve a minimum 2.0 semester GPA to avoid being placed on academic probation. You are required to meet with your academic advisor to develop an academic plan and  have the registration hold removed.

If you complete six or more credits and achieve a minimum 2.0 term GPA, you will return to good academic standing. You may not appeal your academic warning status.

Academic Probation

If you begin the semester on academic warning, complete six or more credits and fail to meet a semester GPA of at least 2.0, you are placed on academic probation and will receive an email and written notification from the registrar. We will place a registration hold on your account, which prevents you from registering for classes.

You are required to meet with your academic advisor to develop an academic plan and to have the registration hold removed. If you take six or more credits and achieve a minimum 2.0 term GPA, you will return to good academic standing. You may not appeal your academic probation status.

Academic Dismissal

If you begin the semester on academic probation, complete six or more credits and fail to meet a semester GPA of at least 2.0, you are placed on academic dismissal. We will place a registration hold on your account, which prevents you from registering for classes. If you are registered for the upcoming term, your classes will be dropped. Additionally, you are dropped from your current program(s), if necessary.

If placed on academic dismissal, you will be notified in writing from the Registrar and provided information about the appeal process. If you are academically dismissed from WCTC, you may not re-enroll in credit classes for one academic year, but you may be considered for reinstatement if an appeal is submitted and approved.

Re-enrollment After Academic Dismissal

If you are dismissed and wish to re-enroll after one year, you must meet with the program advisor prior to re-entry. You may apply for admission (or readmission) to a program or register as a non-declared student. Upon re-enrollment, you will be placed on academic probation.

If you take six or more credits and achieve a minimum 2.0 term GPA, you will return to good academic standing. Failure to make required academic progress after re-enrollment will result in academic dismissal without the option to appeal.

Appeal Process

If you believe extenuating circumstances prevented you from maintaining satisfactory academic progress, you may submit an appeal, which includes the following:

  • An explanation of why you did not maintain academic progress and what has changed in your situation to enhance future academic success.
  • If applicable, include third-party documentation to support your reasons for not maintaining academic progress.
  • Steps taken to remedy these impediments and to prevent them from occurring again.
  • Identify any WCTC resources available to help maintain academic progress.
  • A personal plan of action to ensure academic progress will be met in future semesters.

The appeal will be reviewed by the College appeals committee, and you will be notified of the decision in writing. If an appeal is granted, the student will be placed on academic probation. Successful appeal of an academic dismissal does not guarantee reinstatement of financial aid, if applicable.

Deadlines for submitting an appeal and review of all appeals will occur prior to the beginning of the semester. The appeals committee decision is final.

Graduation Requirements

Please note, a passing grade is required in each program course, and a minimum cumulative grade point average of 2.0 is required to meet graduation requirements in associate degree and technical diploma programs. Additional individual program requirements must be met for graduation, which may include a minimum of 2.0 course grade in certain courses as well as the cumulative grade point average requirements. Contact your academic advisor for specific information regarding course and program grade point average requirements.