Student Government Association Constitution

Article One: Introduction

Section One: Name

The name of the organization will be the Waukesha County Technical College (WCTC) Student Government Association and will be abbreviated as SGA.

Section Two: Jurisdiction

The WCTC SGA derives its authority via the students. The Executive Board and Senators of the SGA are elected by the students to advocate for issues and concerns of the student body. The SGA will comply with WCTC District Board policies and procedures.

Article Two: Purpose

WCTC SGA will serve as a coordinating unit for all students for the purpose of:

  • Representing the students’ voice in their College community, providing a means for establishing and maintaining working relationships between: students, staff, administration and faculty
  • Promoting citizenship and leadership among the student body
  • Encouraging improvement of WCTC and its surrounding communities by the student body
  • Protecting and promoting academic and social policies that will assist with development of each student
  • Acquiring and relaying accurate information to the student body
  • Developing social, cultural, educational, and recreational activities for the student body
  • Reviewing and approving all club and organizational charters with approval by the Student Life Coordinator
  • Allocating the student activity fee in a viewpoint neutral capacity

Article Three: Membership

Section One: Membership and Divisions

Membership in the SGA will consist of the following:

  • Executive Board including the SGA President, SGA Executive Vice President, SGA Vice President of Social Activities, SGA Secretary, and SGA Treasurer.
  • Senate – Consisting of three Student Representatives from each of the Academic Schools: Business, Applied Technologies, Protective and Human Services and Health and three At Large Representatives of the student body.

Therefore, the total Student Government membership shall be nineteen with the Executive Board excluding the Executive Vice President. The Executive Vice President will vote if a tie occurs.

Article Four: Responsibilities

All members of all branches of the SGA shall conduct themselves in a manner consistent with the role of serving as an official Student Representative of WCTC. All actions of SGA members shall be ethical, responsible, and respectful of other members of SGA and student body. Members of the SGA shall serve with integrity in their respective roles. SGA members shall adhere to the WCTC Code of Conduct

Section One: Executive Board

  • Responsible for planning SGA Senate meetings and other SGA proceedings throughout academic year
  • Approve appointments for vacant Executive Board positions, in consultation with the Student Life Coordinator.
  • Discuss the removal of any Senators with consultation of the Student Life Coordinator
  • Be a SGA representative to the administration, staff, and faculty
  • Act upon such matters as may require immediate action between meetings of the full Senate
  • Review and present plans and policies to student Senate for official action
  • Discuss and choose Senator Spotlight
  • Review Senator hours throughout the semester, for final approval at the end of semester
  • Executive Board responsibilities includes those of the Senate

Section Two: Senate

  • Preside at all SGA Senate meetings
  • Foster student participation in Senate and student activities
  • Administer allocation of the student activity fees in a viewpoint neutral capacity
  • Serve as a liaison between district board, administration, faculty, and students
  • Sanction new student organizations
  • Assist with overall planning and implementation of student activity calendar of events
  • Address student issues and concerns
  • Review and amend SGA constitution as needed
  • Serve in a support capacity for all student organizations

Article Five: Duties

Section One: Executive Board

President

  • Attend all SGA Senate meetings
  • Preside at all SGA Executive Board meetings
  • Assist in preparation of the master social calendar
  • Call special meetings of the SGA Executive Board when necessary
  • Appoint members of the SGA to various College wide committees
  • Facilitate communication between administration, district board, faculty, and SGA
  • Serve as the Student Representative on the District Board

Executive Vice President

  • Preside at all SGA Senate meetings
  • Attend all SGA Executive Board meetings
  • Assist in the preparation of the master social calendar
  • Assist the President as required
  • Assume the duties of the President in his/her absence
  • Serve as chairperson of the SGA Election Committee
  • Vote in case of a tie for SGA Senate Business
  • Call emergency SGA Senate meetings, as necessary
  • Chair the Spring Award’s Committee
  • Plan and execute Senator Spotlight with SGA and Graphic Designer
  • Work with SGA Senators to create consistent schedule for poster distribution, removal and board upkeep

Vice President of Social Activities

  • Preside at all SGA Senate meetings
  • Attend all SGA Executive Board meetings
  • Assist in the preparation of the master social calendar
  • Assist the President as required
  • Assume the duties of the Executive Vice President in his/her absence
  • Serve as chairperson of the SGA Planning Committee
  • Serve as chairperson of the SGA Club Council
  • Call necessary additional meetings for Planning Committee and Club Council
  • Report on all activities and events

Secretary

  • Preside at all SGA Senate meetings
  • Attend all SGA Executive Board meetings
  • Assist in the preparation of the master social calendar
  • Keep the minutes of the SGA Executive Board, SGA Senate, and Club Council
  • Type and distribute the minutes of all SGA Executive Board, SGA Senate, and Club Council, to appropriate recipients.
  • Maintain and file all relevant materials
  • Maintain SGA Facebook (or any other electronic web based) with upcoming SGA events, past SGA events and other relevant student information

Treasurer

  • Preside at all SGA Senate meetings
  • Attend all SGA Executive Board meetings
  • Assist in the preparation of the master social calendar
  • Authorize, in conjunction with the Student Life Coordinator, all SGA expenditures on a monthly basis
  • Be responsible for all financial records of the SGA
  • Prepare a written financial statement of all expenditures and income to be included in the minutes of the SGA Senate meetings as needed
  • Keep the books open for public inspections at all times in accordance with district accounting procedures
  • Prepare SGA books for an annual audit
  • Audit club treasurers’ records as necessary
  • Prepare and maintain an allocation model for distribution of student fees
  • Serve as Chairperson of SGA Finance Committee

Section Two: Senators

  • Attend all meetings of the SGA Senate.
  • Be informed of the issues pertaining to the SGA.
  • Vote on Senate Business
  • Participate and present ideas
  • Be responsible for reporting information to fellow students from the academic programs, which they represent
  • Present program ideas to Senate for improvement of student life on campus
  • Document a minimum of 20 hours per semester, unless otherwise stated by Student Life Coordinator, which must include one or more of the following activities:
    1. Serve on Board of Review, as needed
    2. Work on a SGA activity
    3. Other work deemed appropriate by Student Life Coordinator or Executive Board
    4. Does NOT include Mandatory Events (i.e.: Children’s Party, Committees and Commencement)
    5. Poster distribution and removal
    6. Any SGA event/activities

Article Six: Qualifications

Section One: Executive Board

  • The qualifications for being elected to the SGA Executive Board are a minimum cumulative GPA of 2.5 or higher and taking and successfully completing six or more credits at WCTC per semester while in office. Failure to do will be grounds for immediate review and possible dismissal from office.
  • Waivers of the requirements can be obtained from the SGA Executive Board, in consultation with the Student Life Coordinator.
  • Executive Board will be elected for a term of one year
  • All names of candidates will be listed and presented to the Student Life Coordinator who will confirm the candidate’s qualifications.

Section Two: Senators

  • Any student taking six or more credits at WCTC per semester and maintaining a minimum of 2.25 cumulative GPA is eligible to serve as senator.
  • Waivers of the requirements can be obtained from the SGA Executive Board, in consultation with the Student Life Coordinator.
  • Senators will be elected for a term of one year.
  • All names of candidates will be listed and presented to the Student Life Coordinator who will confirm the candidate’s qualifications.

Article Seven: Elections

Section One: Election Procedures

The elected Executive Board of the SGA will consist of President, Executive Vice President, and Secretary; pending they have completed one semester of WCTC SGA requirements or position training offered by Advisors and previous Executive Board. The officers will be elected for a term of one year, which begins June 1st through May 31st. Any WCTC student taking six credits or more with a minimum cumulative 2.5 GPA may become a candidate for any office. All names of candidates will be listed and presented to the Student Life Coordinator who will confirm the candidate’s qualifications.

Each Executive Board candidate must submit a petition bearing the signatures of 25 members of the student body declaring his or her candidacy to the Student Life Office at the time designated by the Election Committee. If duplication of names appears on petitions, the duplicate name will be struck from all conflicting petitions. Petition blanks may be secured from and are filed with the Student Life Office.

Senators must maintain a minimum of a 2.25 cumulative GPA and satisfactorily complete six credits each semester during the term of office, which begins June 1st through May 31st. Each candidate for senate must submit a petition bearing the signatures of 10 members of the student body declaring his or her candidacy to the Student Life Office at the time designated by the Election Committee. If duplication of names occurs on petitions, the duplicate name will be struck from the conflicting petitions. Petition blanks may be secured from and are filed with the Student Life Office.

All candidates, Executive Board or Senator, must complete application packet and include a single headshot photo, a small paragraph on personal biography and five facts about themselves. These will be displayed during elections.

Section Two: Elections

There will be one general election by ballot in which credit students may cast ballots. The general election will take place during the Spring semester. Preceding the election, the chairperson of the Election Committee will publish on the SGA website, bulletin boards and any other media a list of the candidates with headshot photo and bio.

Section Three: Vice President of Social Activities and Treasurer

The Vice President of Social Activities will be appointed by the Executive Board in consultation with the Student Life Coordinator. Both positions will serve for one year, June 1st through May 31st, and meet the same qualifications as the other Executive Board.

The Treasurer will be appointed by the Executive Board in consultation with the Student Life Coordinator. Treasurer will serve for one year, June 1st through May 31st, and meet the same qualifications as the other Executive Board.

Section Four: Refilling of Executive Board

If the President is removed or resigns during their time, the position is offered to the Executive Vice President upon approval of the Senate through majority vote. If the Executive Vice President declines the position, then the President position is open to the Senate where an internal vote will be conducted.

If any other Executive Board position becomes vacant due to the resignation or removal of that Executive Board Officer, and then the position is open to the Senate. An internal vote will then be conducted.

Section Five: Refilling of Senate Representatives

If vacancy occurs in a Senate Representative position, it will be filled by an interview panel consisting of the Executive Board and Student Life Coordinator. To be eligible the applicant must fulfill all requirements in membership section.

Section Six: Removal of SGA Members

Any SGA member not performing effectively, or in the best interest of all, those duties that are required will be subject to removal from office. SGA members can be removed from office for behavior not compliant with standards of conduct outlined in the SGA Article Four: Responsibilities. The member in question may be removed from office by a majority vote of the Executive Board and/or Advisors. Any member of the SGA bringing charges against a member must present them in writing to the Student Life Coordinator. Removal of SGA members need to be in writing from Executive Board/Advisors. If a SGA member is inactive with no communication for a period of two weeks, they would be brought up for review and possible termination.

Section Seven: Resignation of Senate Representatives

The resignation of a member of the SGA must be presented in writing at a regular Senate meeting at least one week prior to time of resignation.

Article Eight: Committees

Section One: Club Council

  • The chairperson of Club Council will be the Vice President of Social Activities
  • Consist of at least one representative from each officially recognized club
  • Share information between club members
  • Relay Club concerns
  • SGA Secretary must be present and must record minutes of meeting
  • Club Council will consist of preplanned monthly meetings

Section Two: SGA Planning Committee

As a standing subcommittee of the SGA Executive Board, the Planning Committee will plan, implement and promote all of the social, cultural, recreational and educational activities of the SGA.

  • The chairperson of Planning Committee will be the Vice President of Social Activities
  • The Vice President of Social Activities, in consultation with the Student Life Coordinator, will appoint members for the Planning Committee from current Senate membership.
  • Planning Committee members are required to attend the Planning Committee meetings. Members are allowed to miss one excused meeting with the approval of the Student Life Coordinator, but will have to make up one hour

Section Three: SGA Finance Committee

  • The chairperson of the Finance Committee will be the Treasurer
  • Membership, upon availability, will include but will not be excluded to four Senators, one from each of the Academic Schools: Business, Applied Technologies, Protective and Human Services and Health
  • Finance Committee members are required to attend all Finance meetings. Members are allowed to miss one excused meeting with the approval of the Student Life Coordinator, but will have to make up one hour
  • Finance Committee Members will review all financial requests in collaboration with Student Life Coordinator forward funding recommendations for Senate approval.

The Treasurer, in consultation with the Student Life Coordinator, will appoint members for the Finance Committee from current Senate membership.

Section Four: SGA Election Committee

  • The chairperson of the SGA Election Committee will be the Executive Vice President
  • The Executive Vice President, in consultation with the Student Life Coordinator, will appoint members for the Election Committee from current Senate membership
  • Election Committee members are required to attend all Election Committee meetings. Members are allowed to miss one excused meeting with the approval of the Student Life Coordinator, but will have to make up one hour
  • Membership of Election Committee will be limited to those not running for next term
  • If needed, Chairperson and members will plan open call during Fall and Spring semester, as well as, overall Elections during Spring semester

Article Nine: Financing of Student Government Association

  • The student activity fee is 6% of student tuition
  • The SGA will conduct their financial operations on a fiscal year of July 1st to June 30th
  • The SGA will be allowed to carry over funds from year to year with approval from Board of Directors

Article Ten: Amendment of the Constitution

Recommendations to amend the constitution can come from any member of the SGA. Proposals to amend must be reviewed by the Student Life Coordinator and the Executive Board. Then the amendment to the Constitution must be approved by a majority vote of the Senate. The adoption of an amendment will be constituted after receiving approval from the Senate.

Article Eleven: Meeting Procedures

Section One: Meetings of SGA Senate

  • The SGA Senate will meet at least twice per month, but a minimum of once a month during the academic year. During summer months officers will determine need for conducting meetings
  • The Executive Vice President will call additional meetings, as required, to carry on the business of the SGA Senate
  • A quorum will be necessary to conduct business. A quorum is hereby defined as a majority (51%) of current active SGA Senators
  • Any member of WCTC student body, faculty, or administration may speak during a meeting upon being recognized by the presiding officer
  • The Student Life Coordinator will serve as the advisor for the SGA Senate
  • SGA members missing two or more meetings, including committee meetings will be subject to review by the Executive Board, with possible removal from current position
  • Only Valid Excuse for a missed meeting is: Academic Requirement. If a Meeting is to be missed due to Academic Requirement, a written excuse by Instructor or Program Head must be submitted by the member, for approval, NO LATER than One (1) week prior to meeting to be missed, to Student Life Coordinator.
  • If a SGA Senator misses a SGA Senate meeting, the Senator will have to make up five hours for missed meeting

Article Twelve: Payment

The Executive Board will work the required minimum of 10 hours, maximum of 20 hours per week. The Executive Board will be compensated by Student Employment Rate, as set by the WCTC Human Resources Office. Each Executive Board member will be evaluated by the Student Life Coordinator at the end of each semester.

Senators, excluding the Executive Board, will receive $300.00 per semester for fulfilling their duty as a Senator, including attending SGA Senate Meetings, documenting work on projects or committee appointments, and meeting the minimum qualifications as outlined in Article Six: Qualifications, Section Two and fulfilling the duties outlined in Article Five: Duties, Section Two of this constitution. A senator may miss one meeting but then must work on projects for an additional 5 hours as listed in Article Ten: Meeting Procedures, Section One. If a Senator misses more than one meeting then their stipend will be revoked. There will be no exceptions for non-academic reasoning; any meeting to be missed must be approved One (1) week prior to meeting date by Student Life Coordinator.